Guidelines for Growing the Opt-In List
It takes excruciatingly hard work to build a reliable, responsive, and high quality mailing list. Simply uploading thousands of emails to the list of recipients in the database will not work. The truth is that acquiring email addresses is only a small part of the larger email marketing process. It is very important to understand that a company must build an individual relationship with every person behind an email address. If you start wrong, all chances to build a useful relationship with subscribers are instantly nullified. On the other hand, if the company turns out to be worthy of your list of subscribers, then both parties will have many happy years ahead.
There are several key components to consider when creating lists, such as how email addresses are obtained, how new subscribers should be greeted, and how relationships should be maintained after the registration process. Getting a list of addresses is the easiest part of building a list. But the main rule here is to get explicit permission from the owner to send emails. Violation of this rule is contrary to the US CAN-SPAM Act regarding commercial email. It also leads to a break in the relationship with the client.
Addresses can be collected online and offline by means. Email subscription links must be placed on every page of the website, including the registration page and every transaction page. Paid search can be used to achieve high positions in search results. The landing page should contain a bright link to the registration page. Alliances that have a similar or complementary business may be requested to promote their own company in exchange for promoting another company. Incentives such as email-only discounts and free shipping can be offered to grow your subscriber list. If the list is rented from another organization, make sure the list has subscribers who have given permission. Offline means include collecting email addresses from visitors to a company, trade show, or website. Customer Service Representatives and Phone Sellers may request email addresses in appropriate situations. Subscription links can be placed on all printed materials such as newspapers, flyers, magazines, bags, shop signs, customer surveys and feedback forms, catalogs, etc.
The next important step is to welcome the new subscriber. With the flood of emails filling the inbox, it’s hard to get a person to read the email and believe it. A welcome message with the right content helps build trust with the subscriber. Actually, for this, a whole welcome program should be built. The subscriber’s greeting begins with the registration page on the site. This page should clearly explain the content, benefits, and frequency to subscribers. The subscription page should be easy to navigate and not annoying with multiple questions to answer. Four fields are enough to get started: first name, last name, email address, and formatting settings. Other information may be collected using additional forms. After registration, a thank you page should immediately appear. This closes the committed job and changes the subscriber to an optional form. Next, a welcome email should be sent to the client. This email will not only build initial trust, but will also validate the validity of the email address. This email should contain links to optional forms and a page with detailed settings. It may also contain subscription benefits and samples of past best newsletters.
The next step in relationship management is the most important and delicate because of the personal relationship with each subscriber. If this is not properly addressed, all the effort put into collecting email addresses for the subscription list will be wasted. To expand your email program, you need to consider the preferences of your subscribers. Bounce, inactivity, and unsubscribe trends can be seen in the list statistics. From time to time, you may create special offers and surveys to keep readers interested. Particular attention should be paid to people who have not opened emails for a long time. Send follow-up emails and consultation messages.
Building subscriber lists takes a lot of time, energy, and dedication. Of course, all efforts pay off in the end, as can be seen in healthy mailing list growth.
Getting More Out of Unsubscribing Option
An unsubscribe link helps marketers better understand their customers. This forces them to look for alternatives that help keep customers longer, and sometimes even forever. The whole procedure will give an idea of the opinion of subscribers, how they imagine the company and what their expectations from the company are. Unsubscribing customers forces the company to think of a counter option to prevent the customer from unsubscribing. So, if the whole process is well designed, it helps the mailer achieve its goal.
Similarly, it is considered good practice to offer the customer the option to unsubscribe.
The main reason is that if you don’t provide an unsubscribe link, consumers are more likely to report you to their ISPs as a spammer. The unsubscribe link should be easy to find and use. Marketers include unsubscribe instructions in all promotional emails, but they need to understand that customer trust is also very important. The customer should be able to manage their mailboxes, providing the ability to unsubscribe at other important touchpoints. The first step in this is to send a welcome message shortly after the customer registers to confirm the request. Sometimes a client may sign up without knowing it, especially because of the pre-checked boxes on the registration form. In this case, it is very important to include an unsubscribe method in the welcome email, otherwise, the recipient will be forced to receive spam emails, which can be very annoying. This increases the risk of clicking the spam button.
In addition to being easy to find, the unsubscribe method should also be very simple. This prevents the recipient from hitting the spam button or ignoring messages. Although the one-click URL, which is a one-step process, is used by most, the best option is a two-step process.
Sometimes recipients change address; in this case, a one-step process is the worst option. His interest or needs may even change, or he may want to get less or more email from you. This is where profile pages can help reduce unsubscribe rates and provide customers with a more rewarding experience. In this method, some links take the client directly to the profile page, and some require a password to access. If a password is required, be sure to add the “forgot password” option. This adds another step to the whole process and increases the likelihood that the recipient will give in and hit the spam button out of frustration.
It is best to use a two-step process. The first step brings the recipient to your profile page with a click. The second step helps confirm the request to delete or change the person’s profile. Adding other options to delete a request works as a bonus, such as contacting support if the profile page doesn’t work, or adding contact information from a web form. Along with this, recipients should be provided with other opportunities to receive information. It is useful to allow the subscriber to explain the reason for unsubscribing.
Another good practice is to confirm the unsubscribe process. This helps build trust in the email program by letting the subscriber know that their request was processed immediately. If the subscriber intended to leave the email program, a graceful goodbye and an expression of gratitude for past patronage help to strengthen the relationship. The means used to do this could be the same as a pull request.
Registration and the registration process must be reviewed at least once a month. Nearly half of marketers don’t test an unsubscribe method once it’s set up, and only one in four only test the process after receiving a complaint that it doesn’t work.
Getting Better Email Open Rates
The success of email campaigns can be measured by the number of emails opened. The more readers that read an email, the more likely people are to take the desired action. But for this, readers must be motivated to follow the link.
The first thing any reader will notice is the subject line. This is the most important factor that should resonate in the minds of the readers and make them open and read the letter. The subject line should be personalized based on the recipient’s interest and other factors. Thus, creativity should include the creation of motivational words. The brand must leave its mark so that customers have expectations of it. Recipients must anticipate emails. To do this, the services or products offered by the company must meet its current needs and interests. Recipients need to know what to expect when they open an email, and they need to be made aware that they will miss something very important if they don’t open your email.
Aside from the theme, a big part of the attraction also lies in the content of the newsletter. Content must be original and engaging. If the content of the email can be found elsewhere, customers may choose not to open the email and instead look for unique content. The content should also contain valuable information that can be used by readers. You can focus on a free offer or a big discount.
Another factor that makes a reader open an email is their relationship with the company. Email readers fall into different categories. These can be occasional customers, potential customers, information-hungry subscribers, or existing customers. The way they decide to sign up and the reason also says a lot about the customer’s interest. Did they find the site through a search engine or did they register when buying goods? Subscribers who searched for information and then signed up for emails were more likely to open the email compared to subscribers who signed up when purchasing a product because of a pre-checked sign-in box they forgot to uncheck.
A strong personality is essential to email success. If a real CEO or CMO is behind the newsletter, readers become more engaged with the email, and email open rates increase immediately. The email list must be of high quality and always kept in good condition. In addition, efforts should be made to expand the email list with a target audience that is more likely to open the email and take the desired action. In most cases, longtime members of the list become inactive. Therefore, the list should be segmented based on the age the list and inactive clients should be offered a compelling incentive to wake them up.
Delivery frequency is also a very important issue. Sending emails too often will hamper email open rates as recipients will get annoyed, so don’t send emails as recipients won’t remember who you are. Delivery time is also important. Try different times and days to see what time is best for each type of audience. The time of year should also be taken into account here. People tend to open emails less frequently during the summer, which means lower email open rates. The holiday season means good email open rates for business emails and lower email open rates for emails and newsletters. The number of legitimate subscribed emails that fall into spam filters is growing every day. Although the message is shown as “delivered”, the final recipient will not see the email at all. Care must be taken to avoid certain words and characters that cause spam filtering.
The bottom line is to do every job very well for higher email open rates. For email newsletters, you can achieve an email open rate of sixty percent, and for business email, you can achieve an email open rate of around forty percent.
Future of Email Deliverability
The biggest driver for email delivery is the increase in transparency since the Internet bubble burst in the millennium. This has removed a lot of the uncertainty associated with email marketing. Address spoofing didn’t exist back then, and spam undermined recipients’ trust in email marketing. In transparency, this means that the person on the other side agrees with the statements they make. The identity must now be verified throughout the entire delivery chain. Authentication systems used by ISPs were designed to authenticate an authorized sender and then transmit or block email.
Few authorization systems work invisibly, while others display a visible notification as a message. However, authentication has not solved the problem of phishing and spam, but the transparency it provides makes legitimate senders more visible. There used to be closed systems that are now open to email senders due to the introduction of transparency by reputable providers. The sender’s IP address can be found instantly, and some websites can show how a particular sender’s email pattern is reflected in the world.
Things are also easier for the email sender as they can check if their email has been delivered using email relay solutions that have delivery monitors built into their systems. Email users who follow best practices policies offered by email providers, ISPs, and trade groups have the highest email delivery rates. These policies include delivery scope, email opt-outs, subscription methods, address management, IP address integrity, and content activation. According to these policies, transparency also applies to the sender’s agenda. The sender registration process explains why the sender subscribes, the types of emails they will receive, and how the unsubscribe process works. Depending on the atmosphere of trust created by these policies, the ISP separates the emails that need to be sent, blocked, and filtered.
If messages are sent to major ISPs, the sender should monitor and investigate spam complaints, emails, and bounced emails more closely. Authorized email users who are willing to work within ISP requirements showed how simple content filters and restrictive server settings blocked requested emails that were both transactional and business messages.
In 2003, email recipients and senders came together to share their concerns and voice their grievances. From there, industry task forces emerged to address spam and scams. ISPs now also identify and trust emails sent by third-party authentication system clients, email certification agencies, and reputable vendors that guarantee the legitimacy of the email sender. Regular server switching filters now ensure that email is delivered to the right mailbox on demand. In both the delivery and sending of email, transparency has helped deal with the uncertainty and mystery that has prevented marketers from effectively using email and related marketing.
Now it’s very easy to step out of the dark and know if your email has been delivered or not with the help of transparency. If it is not delivered, the details of the notification message can be checked and the error can be corrected so that the message can be delivered in the future.
How we can engage the Newsletter Readers?
During this period of email glut, subscribers will get bored if the emails they receive contain messages like “SALE” or “Buy me.” All other businesses and spam emails contain the kind of information that fills your inbox. Therefore, to avoid this, the information in the newsletter should include expert advice, the latest trends, how to use products, and tips. There should be many forms of interaction and products should be presented as the most anticipated products of the season. This will make readers spend more time and ultimately more money on the company’s products.
Engagement links should count, not unsubscribe links. Newsletters should engage readers. Reader engagement should be enhanced by adopting certain creative strategies. A good newsletter should have the perfect combination of interactive content, buying behavior, and entertainment value. Efforts should be made to add at least some value to the email, whether the recipient is a regular customer or a new recipient. Value can be added by providing information about the latest company news, and sales announcements. It is also possible to send transactional emails containing updates and regular information such as registration, subscription, and order confirmation.
Customer feedback is very important for updating marketing technologies. To collect feedback, you must provide at least a web link, contact email address, phone number, and postal address. Short surveys can also be designed with one-question quizzes about a company’s products rather than statistically valid queries. The introduction to the quiz can be used in an email as a link to the actual quiz found on the website. A display of current vote totals can also be included in newsletters, websites, or product improvement quiz topics; new ideas to improve the product; how the product has changed the user’s life and others are good ideas for feedback. The best comments may be published in the next issue. Interesting questions can also be collected in the “Frequently Asked Questions” section. A small prize can help increase the interest of the newsletter’s readers.
Choosing the best recommendations can be tricky because you don’t want clients to leave negative comments as well as enthusiastic ones. The most useful the good comments should be chosen so that they are the focus of the product. The narration can be added to the email as everyone is interested in knowing what goes on behind the scenes. Company history, fun facts, employee benefits, personnel changes, and other company operations may be disclosed. If a company is on the Fortune 500 list or is one of the fastest-growing companies in the region, it could also be a booming business. Jobs can also be posted as all companies need employees at one time or another.
Blogs are another great thing. Get a blog and link it to a newsletter. A blog dedicated to subscribers and clients helps you get opinions and feedback from which you can choose to view the highest quality and most problem-solving issues. If a post gets a lot of good comments, post them and let the conversation continue. Videos can also be used to promote a company and newsletters, which can eventually lead to blogs.
You can also add a personality to the mailing list, that is if the mailing list was a living person, then what would he be, a man or a woman, a cheerful guy or a serious authority, smart or shy. Just as if newsletters were related to pregnancy, the newsletter can be given the personality of a wise old grandmother, witty and personable at the same time. After the personality and distinctive tone are presented, the selection of themes and writing takes place. A personal note from the editor in a business email can strengthen relationships with newsletter readers.
Doubling Promotional Email Revenue and Ecommerce
One of the best aspects of email marketing is that it can generate significant revenue from an e-commerce or email marketing campaign. But the usual idea about this type of marketing is that you create your email, send it to a list of subscribers, and then wait and watch the revenue grow. But it’s not that easy.
For an e-commerce program to be successful, it takes more than just sending out an email newsletter. And because of this, businesses are risking a lot of money by not segmenting their customers and using more advanced email features. Segmentation can be done based on demographics, personalization, actions, customer responses, detailed tracking, and trigger-based emails. Given these variables, there may not be much investment in infrastructure or technology.
Ecommerce program revenue can double or even triple in just a few months with a little extra effort, analysis, refinement, and testing. Here you need to take care of list building, content creation, list management, targeting, and testing.
Building a list is the most effective means of increasing revenue. The email subscription form should be optimized for email list growth. Just a good landing page will not help you attract new subscribers. An attractive link to the registration form should be placed on every page of the website, perhaps with an image that cannot be missed. Many readers expect rewards when they sign up for something. Try offering “free shipping” or “$25 off your first order” or something similar. The buyer’s email address must be specified in the cart form. A transaction confirmation email may then be sent containing a link to the subscription form. This opportunity can also be used to obtain additional information from the client to better target him. Demographic data such as gender, product interests, and preferences may be requested.
Try using a pay-per-click search engine or PPC program because search is the most common way for customers to buy the products they want. The PPC program increases traffic to your site. If such programs are used, the registration process should be simplified for visitors who have or have not purchased products on your website. Website search engine optimization is the most cost-effective method to get traffic and improve your listing. You can do this optimization yourself or hire an external SEO consultant. Every page of a website needs to be optimized to get the best ranking. The “Send to a Friend” feature should be included in every email campaign as this feature generates a significant number of new subscribers. Although the number will not be large, it will be enough to satisfy the number of unsubscribes each month.
If the company or store is located somewhere, in-store promotional offers can be sent via email. Registration forms can be handed out at checkouts and subscriptions can be promoted at the point of purchase.
According to research, an engaging subject line can increase open rates by fifty percent. Strong offerings and great design are the perfect combination to double your click-through rate. Offer customers options from which they can choose the most suitable one that meets their appetite. Goods should be divided into categories. Personalization helps increase responsiveness. Emails can be personalized by addressing customers by name or past purchase history. Since email is just an extension of a website, it’s best to use website navigation. If the website is searchable, it should be embedded in the email.
The personality of the company should be reflected in your writing and design. The main purpose of emails is to motivate recipients to click on links to go to a site or a subscription form. Some other very important links can be included, but they should not be cluttered so that the most important one cannot be found. You can use graphic buttons and images to attract attention. Great themes, leads, and just great suggestions.
The list must be managed by calculating email churn and fatigue. Incorrect email input can be fixed by enabling a second email input field. Submit confirmation to check validity. An updated email address and account management link must be included in every email.
Testing is very important for email program optimization. Most email variables need to be validated before emails are sent.
How to Design Different Types of Email Audiences?
Marketers typically send only one type of message to a well-defined list of recipients. But in reality, email is viewed by ten different types of audiences, who read the message in ten different ways. Therefore, it is important to design the message to meet the needs of the largest possible type of audience, rather than creating a separate message for each type of audience.
Things get even more complicated when the audience is constantly changing. The same recipient may read a message from a different point of view from one publication to another, depending on time constraints or mood. This problem can be solved by understanding the primary audience of the email. You can then develop layout tactics and maximize the potential of everyone who reads the email. There are eight audience types: IDs, Skimmers, Readers, HTML Readers, Text Readers, Mobile, Desktop, and Search Engines.
Identifiers have a single purpose. They check the address and decide on other letters cluttering their mailboxes. They confirm and delete the rest of the emails they don’t want to read. Such an audience is most influenced by big storylines and clear branding. The top line or fragment of the email is also shown in the preview pane, so this text is of paramount importance as it can help tell the difference between reading and deleting. Usually, business people who want to empty their mailbox after arriving at the office before their first meeting or while waiting for their flight fall into this category.
Skimmers go beyond the address line and subject line when opening an email. But they read the email as quickly as possible, noticing only headings, subheadings, and calls to action. They then decide to delete the email or read it in detail. When you’re designing an email, these copies need to be worked on to get the message across and direct the reader to a click. Skimmers don’t even run images if they’ve been blocked. So strong text content should be designed to deliver content without focusing too much on images.
Readers are slightly ahead of skimmers. They read the address, the subject line, open the email, and read a few sentences between the title and the call to action to learn more about the subject of the email. This helps them with flipping over the obstacle. This audience also includes images or clicks on a web version link.
Each email must have an HTML and text version of the message. Since most readers these days use their portable devices to check email, the text version will be more useful here than the HTML version with images. The HTML markup takes longer, but it takes a few more minutes to make the text version attractive. Include URLs with as short and clear text as possible. Easy-to-read text messages increase clicks by a large percentage.
Email design is facing a new challenge due to the rise of mobile readers. Some PDAs display the HTML version correctly, while others display lines and lines of annoying HTML code. Again, it’s important to map the right format to the right reader here, but it’s not 100 percent practical. If an interesting message doesn’t display correctly, mobile readers will save the message to read later on your laptop or desktop.
Desktop readers are the largest audience for which most marketers design emails. This audience is also the most likely to take action via email. The design strategy used to optimize emails for other audiences will also be effective for that specific group. Desktop readers can also be skimmers or readers. Therefore, it is also important here to focus on the top line of the email in addition to the subject line.
Search engine audiences start as members of one of the other audience types. When they see something they like but can’t handle right now, they put it off until later. When they have time, they want to find the message in an instant. Therefore, if the message is not highlighted, it will be forgotten. Again, it is important to correctly format the subject line, the top line of the letter, and the sender’s address.
What are the Costly Email Mistakes that you ever make?
When an email program is designed and works well, it can generate more subscribers and revenue than expected. If done poorly, you will get terrible results as well as anger among the recipients, and don’t forget to answer your boss’s countless questions.
Outlook is the most widely used email client so it cannot be ignored, especially the Outlook spam filter. But many companies don’t take the time to research keywords and symbols with the default search filter. Some of the common words and symbols that are also most commonly used to filter email as spam are “free” and an exclamation point at the end of the subject line. But the word “free” isn’t always as suspicious as many legitimate email marketers think. It can be used correctly and in the context of shipping or sample etc. No one can disagree that this is still the most effective email suggestion. So the key here is to know the words and how to use them so that your email doesn’t get caught in spam or bulk email filters.
Of course, quality costs money, which also applies to email marketing. Some marketers say that even inexpensive email lists generate decent turnover, but experts warn that more expensive lists are even more profitable due to their high quality. Another point to watch out for is that when you email a non-standard list, you are actually damaging your brand.
The subject line of an email should not be meaningless. Some examples are SE Update #101, Career Magazine Today, and eClub Newsletter. These subject lines say nothing at all when the purpose of the subject line is to entice the recipient to open the email. Things like the issue number and words that say this email is a newsletter are useless; instead, they should include information that grabs the reader’s attention.
A target link that will work in one email client will not work in another. For example, if the “from” line reads “AB Company”, it will appear as “marketing@ABCompany” in AOL’s email client. If the subject line says “Order by Sunday with free shipping and delivery by November 28th,” AOL will display it as “Order by Sunday with free shipping and delivery by November 28th.” Either some part of the message is missing, or the content has been changed. Therefore, such variables need to be tested in different email clients, otherwise, they will greatly affect the results of the mailing.
The simplicity of email marketing compared to other types of marketing lies in the directness of testing. If variables are not checked regularly, the environment is not being used correctly. Consistent and regular tests not only form but also refine the results. Many marketers like to test a rented list, but they wouldn’t send a lot of emails to the most effective mailing lists.
An email campaign is said to be successful when it promotes an attractive offer. Attractiveness does not mean that the offer has to be “free” or “50% off”, but it must be valuable and relevant to the reader. Lists should be segmented, and offers made should be more relevant to the needs, behaviors, and interests of the recipient. When processing lists, it is necessary to select the most suitable ones and develop an offer in accordance with the needs of the target audience.
Some of the best email clients have become major challenges for client marketers. Each ISP has its own problem that needs to be addressed immediately, such as HTML compatibility issues, spam, blacklists, volume-based filters, etc. The biggest mistake is not tracking results by ISP or domain. The problem is unknown until it is discovered.
Everything is getting optimized for search engines. The key to achieving higher rankings in the major search engines is search engine optimized content. Since email newsletters are the best sources of content, they should definitely be optimized for search engines by including a few keywords to boost your rankings.
Building Email List Based on Permission
The biggest challenge for email marketers is building a profitable list. This is because most lists change at least thirty percent of email addresses. Therefore, marketers need to take a more aggressive approach in order to expand the list and get a greater return on investment.
Getting permission is the main key to maintaining an almost permanent email list, along with other steps. Permission is, of course, optional. If permission is not obtained, this means landing directly as a spam complaint or even more, a violation of US spam law. The registration form must be displayed on all web pages. You should not miss any opportunity to convert a visitor into a subscriber. The value of a subscription can be increased by adding email samples, email screenshots, testimonials, and good copy on the registration and registration page. To attract more subscribers, you can offer incentives when registering. Incentives can be as small as official documents or as large as special discounts. Rewards significantly increase conversions.
Today, everything is getting optimized for search engines. So it’s time to optimize your website so that it lands in the top 100 search results. Current and archived web pages and newsletters should be optimized to increase website traffic and subscriber count. Search engines such as Google AdWords can be used to place a subscription link on a landing page and to promote a website. Subscription flags should be added to demo requests, registration forms, and white papers. This increases the conversion rate by at least fifty percent.
A very easy way to increase your new subscription is to turn on the “Send to a Friend” option. If current subscribers find the email interesting, there is a good chance that their friends will like the email as well. And if they like email, there’s an even better chance they’ll sign up for email in the future. Email subscriptions can also be encouraged through print ads, catalogues, direct mail, radio and television. Employees can be instructed to include a “Subscribe to Company Newsletter” link in their signature lines. In appropriate situations, sales and customer service staff may ask customers if they would like to receive promotional emails. Registration forms may be distributed at seminars and public performances, and bulletin board presentations may be held at such venues. Permission may be requested to include subscription forms in lead generation forms at trade shows so that booth visitors can sign up.
If customers’ email information is in the database, postcards can be sent to them asking them to subscribe to newsletters. Records can be promoted in transactional and confirmation emails. It is optional to include a link to the subscription on credit card receipts, product registration cards, invoices, and warranties. Corporate email and newsletters may be advertised in other companies’ publications. Industry websites and directories can also be used for promotion. Product boxes are the next important place to place an opt-in form. Many catalogers and retailers even include promotional offers from non-competing companies. Newsletters containing feature articles can be used for press releases along with information on how to subscribe and what content is offered. This option is suitable for small companies.